Request to Cancel a Service Contract


Summary of What’s Been Happening

Your company no longer needs a monthly service, but the provider keeps billing your account. You must send an official letter requesting immediate cancellation and confirmation in writing.

Check Your Understanding

  • What is the goal of this letter?

  • Why must the tone remain professional?

Before You Write

  1. Which service or contract are you canceling?

  2. How long have you used it?

  3. What problems have occurred?

  4. What do you expect the company to do next?

  5. How will you close politely while remaining firm?

Write Your Letter

Date:
To: [Company Name / Customer Service Department]

Dear Sir or Madam,

[Write your letter here.]

Sincerely,
[Your Name]
[Your Position]
[Company Name]

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