Request to Reschedule Our Meeting

Read the situation – Answer the question – Plan – Write your letter.
The following situation is a guide. Feel free to replace it with your own words.

Summary of the Situation

Your colleague has informed you that they have a scheduling conflict and can’t attend the meeting planned for Friday. They’d like to find another time that works for both of you. You need to write a polite response that shows understanding, suggests one or two new time options, and keeps the tone friendly and professional.

Audio Block

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Email Received

Subject: Request to Reschedule Our Meeting

Dear [Your Name],

I hope you’re doing well. I have a scheduling conflict with our planned meeting on Friday. Would it be possible to reschedule to another day? Please let me know your availability.

Best,
[Colleague Name]

Your Response

Subject: Re: Request to Reschedule Our Meeting

Dear [Colleague Name],

[Write your email here.]

Best regards,
[Your Name]

Checklist Before Submitting

Did you respond politely and show understanding?
Did you suggest one or two new meeting times?
Did you confirm flexibility or availability clearly?
Did you close your email in a professional tone?

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