Budget Increase Request
Read the situation – Answer the question – Plan – Write your letter.
The following situation is a guide. Feel free to replace it with your own words.
Summary of the Situation
You received an email from a team member explaining that the current project has gone over budget and more funds are needed to complete it. As the manager, you need to respond professionally. Your reply should acknowledge their concern, request any necessary details, and explain whether or not the additional funds can be approved. Keep your tone polite, clear, and solution-focused.
Email Received
Subject: Budget Increase Request
Dear [Manager’s Name],
We have exceeded our initial budget and require additional funds to complete the project. Please let me know if this is possible.
Sincerely,
[Your Name]
Your Response
Subject: Re: Budget Increase Request
Dear [Your Name],
[Write your email here.]
Best regards,
[Manager’s Name]
Checklist Before Submitting
Did you acknowledge the request clearly?
Did you ask for or provide details to justify the increase?
Did you explain whether approval is possible or what steps to take next?
Did you maintain a polite and professional tone?
