Follow-Up on Transfer Request
Read the situation – Answer the question – Plan – Write your letter.
The following situation is a guide. Feel free to replace it with your own words.
Summary of the Situation
An employee recently submitted a request to transfer to another department or location within the company. They are now following up to ask about the status of their request and to see if any additional details are required. You are the manager and need to respond professionally. Your reply should acknowledge their follow-up, explain whether a decision has been made or when it will be finalized, and thank them for their continued interest in the position.
Email Received
Subject: Follow-Up on Transfer Request
Dear [Manager’s Name],
I hope you are doing well. I am following up on my recent request for a transfer to [New Department/Location] that I submitted on [Date of Request]. I wanted to check on the status and see if any additional information is needed to assist in the decision-making process.
I remain very interested in this opportunity and believe my skills and experience in [mention relevant skills or projects] would be beneficial in this new role. Please let me know if there is an update or if we can discuss this matter further.
Thank you for your time and consideration. I look forward to your response.
Best regards,
[Your Name]
[Your Position]
[Your Contact Information]
Your Response
Subject: Re: Follow-Up on Transfer Request
Dear [Employee’s Name],
[Write your email here.]
Best regards,
[Your Name]
[Manager’s Position]
Checklist Before Submitting
Did you acknowledge the employee’s follow-up politely?
Did you give an update or timeline for the decision?
Did you thank them for their professionalism and interest?
Did you maintain a clear, respectful tone throughout?
