Follow-Up on Job Application
Read the situation – Answer the question – Plan – Write your letter.
The following situation is a guide. Feel free to replace it with your own words.
Summary of the Situation
A job applicant has followed up on a recent application to check on the hiring status. You are the hiring manager and need to respond professionally. Your reply should thank the applicant for their interest, confirm that their application has been received, and explain the next steps in the process (for example, when interviews will take place or how they’ll be contacted). Keep your tone polite, encouraging, and professional.
Email Received
Subject: Follow-Up on Job Application – [Your Name]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I recently applied for the [Job Title] position at [Company Name] on [Date of Application] and wanted to follow up on the status of my application. I am very excited about the opportunity to join your team and contribute my skills in [mention relevant skills or experience].
I would appreciate any updates regarding the hiring process and whether there is any additional information I can provide. Please let me know if there is a convenient time to discuss my application further.
Thank you for your time and consideration. I look forward to hearing from you.
Best regards,
[Your Name]
[Your Contact Information]
Your Response
Subject: Re: Follow-Up on Job Application – [Applicant’s Name]
Dear [Applicant’s Name],
[Write your email here.]
Best regards,
[Your Name]
[Company Name]
Checklist Before Submitting
Did you thank the applicant for their interest?
Did you confirm that their application has been received?
Did you provide information about next steps or timeline?
Did you maintain a polite and professional tone throughout?
