Emails can be formal or friendly, but they should always be clear and well-structured. Pay attention to your size of letters and your tone to the situation.
EXAMPLES:
Casual Response:
Subject: Meeting Schedule
Hello Alex,
Just checking if we can move our meeting to Thursday morning instead. Please let me know if that works for you.
Professional Response:
Subject: Project Deadline Update
Dear Mr. Lee,
I wanted to confirm that the final report will be submitted by Friday, August 16th. Please let me know if you’d like any adjustments before then.
Replying To Email Prompts
STUDENT INSTRUCTIONS:
Choose any of the emails, read it and write your reply.
Use complete sentences when needed.
Match the tone: casual = friendly, professional = polite.
Write and share your answer — no speaking or recording.
1. Subject: Meeting Confirmation
Hi, I just wanted to confirm if we’re still meeting tomorrow at 10 a.m. at the library. Does that still work for you?
2. Subject: Lunch Plans
I’m free for lunch next week. What day works best for you, and do you have a restaurant in mind?
3. Subject: Document Review
I’ve attached the draft report for your review. Could you check for any errors or missing details?
4. Subject: Event Reminder
Don’t forget, the community fair is this Saturday at 2 p.m. Will you be able to attend?
5. Subject: Project Deadline
The deadline for our project is coming up. Are you on track to finish your part by Thursday?
6. Subject: Quick Question
Do you remember the name of the company we used for printing last year?
7. Subject: New Address
I’ve recently moved to a new apartment. Should I send you my updated address for your records?
8. Subject: Class Materials
Could you send me the slides from last week’s lesson? I missed the class and need to catch up.
9. Subject: Dinner Invite
I’m hosting a small dinner at my place this Friday. Would you like to come?
10. Subject: Feedback Request
Can you give me your thoughts on the design I sent earlier? Does it need any changes?
11. Subject: Payment Confirmation
Could you confirm if my payment has been received for the upcoming workshop?
12. Subject: Travel Advice
I’m visiting your city next month. Do you have any must-see spots or restaurant recommendations?
13. Subject: Missing Item
I ordered three items but only received two in the package. Could you check on the missing one?
14. Subject: Schedule Change
I need to move our call from Wednesday afternoon to Thursday morning. Does that work for you?
15. Subject: Shared Notes
Could you share your notes from today’s meeting? I couldn’t attend and don’t want to miss anything important.
16. Subject: Workshop Details
Do you know if the workshop includes lunch or if we need to bring our own?
17. Subject: Follow-Up on Job Application
I applied for the marketing position last week. Could you let me know when interviews will be scheduled?
18. Subject: Photo Approval
Please review the attached photos and let me know which ones we can post online.
19. Subject: Quick Check-In
It’s been a while since we last spoke. How have you been?
20. Subject: Order Inquiry
I’m interested in buying your handmade candles. Could you tell me about the scents you currently have in stock?
21. Subject: Meeting Agenda
Could you send me the topics we’ll be covering in tomorrow’s meeting so I can prepare?
22. Subject: Gift Suggestion
I’m buying a gift for Sarah. Do you have any ideas she might like?
23. Subject: File Access
I tried opening the shared folder, but it says I don’t have permission. Can you fix that?
24. Subject: Order Update
Could you let me know when my order will be shipped?
25. Subject: Thank You Note
Thanks for your help with the presentation. Could I take you out for coffee sometime next week?
26. Subject: Conference RSVP
Will you be attending the business conference in June?
27. Subject: Missing Attachment
I think your email came through without the attachment. Could you resend it?
28. Subject: Travel Dates
Can you confirm the dates you’ll be in town so we can plan a meetup?
29. Subject: Event Photos
Did you take any photos at the event last night? I’d love to see them.
30. Subject: Recipe Request
You mentioned your pasta recipe the other day—could you share it with me?
31. Subject: Follow-Up Meeting
Should we set up a follow-up meeting to go over the next steps?
32. Subject: Availability
What’s your availability next week for a quick phone call?
33. Subject: Job Reference
Would you be willing to write me a reference letter for a job I’m applying for?
34. Subject: Schedule Confirmation
Just checking—are we still on for Thursday at 4 p.m.?
35. Subject: Budget Approval
Can you approve the attached budget so we can move forward with the project?
36. Subject: Housewarming Invite
I’m having a housewarming party on Saturday. Can you make it?
37. Subject: Feedback on Draft
Could you review the attached draft and let me know what you think?
38. Subject: Meeting Location
Do you know where tomorrow’s meeting will be held?
39. Subject: Event Planning
Are you free to help set up for the school event this weekend?
40. Subject: Software Issue
My software keeps crashing when I try to open a file. Can you help?
41. Subject: Packing List
Do we need to bring anything specific for the trip?
42. Subject: Payment Details
Could you send me your payment details so I can transfer the funds?
43. Subject: Team Lunch
Is everyone available for a team lunch next Friday?
44. Subject: Guest Speaker
Do you know who will be speaking at the conference this year?
45. Subject: Document Format
Can you send the report in Word format instead of PDF?
46. Subject: Parking Information
Do you know if parking is free at the event venue?
47. Subject: Book Recommendation
Can you suggest a good book for my summer reading list?
48. Subject: Delivery Problem
My package was marked as delivered, but I haven’t received it. Could you check?
49. Subject: Dress Code
What’s the dress code for the dinner event next week?
50. Subject: Guest List
Can you send me the guest list for the wedding?
51. Subject: Presentation Timing
How much time do I have to present at the meeting?
52. Subject: Hotel Booking
Have you booked the hotel yet, or should I take care of it?
53. Subject: Training Session
Do you know when the next training session will be?
54. Subject: Payment Reminder
Just a reminder—payment is due by Friday. Will you be able to send it by then?
55. Subject: Movie Night
Are you still up for movie night this weekend?
56. Subject: Pet Sitting
Could you watch my dog for the weekend?
57. Subject: Order Quantity
How many units should we order this time?
58. Subject: Policy Update
Have you read the updated company policy document yet?
59. Subject: Surprise Party
Can you make it to Emily’s surprise party on Saturday?
60. Subject: Meeting Prep
What materials should I bring to tomorrow’s meeting?
61. Subject: Parking Spot
Can I use your parking spot on Friday afternoon?
62. Subject: Travel Budget
Do we have enough budget left for the upcoming trip?
63. Subject: Shared Calendar
Could you add me to the shared calendar for the project?
64. Subject: Lost Item
I think I left my umbrella in your office. Could you check?
65. Subject: Video Call
Do you prefer Zoom or Teams for our meeting?
66. Subject: Coffee Meeting
Want to grab coffee before the meeting starts?
67. Subject: Weather Plans
If it rains, do we have a backup plan for the picnic?
68. Subject: Gym Schedule
Do you know if the gym is open this weekend?
69. Subject: Wi-Fi Password
Could you send me the Wi-Fi password for the office?
70. Subject: Return Policy
Can you explain the store’s return policy to me?
71. Subject: Project Timeline
Do you think we can finish the project ahead of schedule?
72. Subject: Photo Backup
Do you have a backup of the photos from last year’s trip?
73. Subject: Computer Help
Can you help me fix my laptop? It’s running really slow.
74. Subject: Dinner Reservation
Have you made a dinner reservation yet?
75. Subject: Charity Event
Would you like to join me at the charity event next month?
76. Subject: Meeting Minutes
Can you send me the minutes from today’s meeting?
77. Subject: Contact Info
Could you share your updated contact details with me?
78. Subject: Class Assignment
When is the class assignment due?
79. Subject: Local Event
Do you know if there’s a local fair this weekend?
80. Subject: Translation Help
Can you help me translate this document into English?
81. Subject: Coffee Order
Do you want me to pick up coffee for you?
82. Subject: Appointment Confirmation
Just confirming our appointment for tomorrow at 2 p.m.—does that still work?
83. Subject: Conference Handouts
Could you email me the handouts from the last conference session?
84. Subject: Music Playlist
Could you share your workout playlist with me?
85. Subject: Delivery Address
Is the delivery address the same as last time?
86. Subject: Teacher Request
Could you write a short recommendation for my scholarship application?
87. Subject: Holiday Plans
Will you be in town for the holidays?
88. Subject: Lost Keys
Have you seen a set of car keys in the break room?
89. Subject: Grocery List
Do we need to add anything else to the grocery list?
90. Subject: Repair Schedule
When is the repair person coming to fix the air conditioner?
91. Subject: Guest Arrival
What time will your guests be arriving?
92. Subject: Extra Tickets
Do you have any extra tickets for the show?
93. Subject: Furniture Delivery
Can you be home when the furniture is delivered?
94. Subject: Training Material
Do we have access to the training material online?
95. Subject: Driver Info
Could you send me the driver’s name and phone number?
96. Subject: Sales Report
Can you send me the sales report from last quarter?
97. Subject: Dinner Menu
What’s on the menu for the dinner party?
98. Subject: New Employee
Have you met the new employee yet?
99. Subject: Flight Information
What time does your flight land?
100. Subject: Quick Update
Could you give me a quick update on how the project is going?
More Email Prompts
STUDENT INSTRUCTIONS:
Choose any of the emails, read it and write your reply.
Use complete sentences when needed.
Match the tone: casual = friendly, professional = polite.
Write and share your answer — no speaking or recording.
1. Subject: Coffee Catch-Up?
Hi [Name],
It’s been ages since we last had a proper chat. I was thinking of grabbing a coffee this weekend. Would Saturday or Sunday work better for you, and is there a place you’d recommend?
2. Subject: Team Project Feedback
Hi [Name],
I’ve attached the first draft of the project for your review. Could you let me know what parts you think need the most improvement and any ideas you have for making it stronger?
3. Subject: Travel Plans
Hey [Name],
I’m planning a short trip next month and I’m stuck between going to the beach or the mountains. Which one do you think I’d enjoy more, and why?
4. Subject: Book Club Selection
Hi [Name],
It’s your turn to choose the next book for our club. Do you have any titles in mind, and what made you pick them?
5. Subject: Event Volunteer Roles
Hello [Name],
Thanks for signing up to volunteer! Could you tell me which role you’d feel most comfortable with and if you have any prior experience that might help?
6. Subject: Lunch Meeting
Hi [Name],
I’d like to meet for lunch to discuss our upcoming project. Could you suggest a day, time, and location that works best for you?
7. Subject: Missing Information
Dear [Name],
I noticed some sections in your report were left blank. Could you explain what’s missing and when you think you can complete those parts?
8. Subject: Party Theme Ideas
Hey [Name],
We’re hosting a small get-together next month, and I’m thinking of adding a theme. What fun theme ideas do you have, and how would we decorate?
9. Subject: Feedback Request
Hi [Name],
I’ve been working on my presentation and I’d really appreciate your thoughts on the content and design. What parts do you think I should change or add?
10. Subject: Class Group Project
Hello [Name],
Our teacher said we need to divide tasks for our group project. Which part do you want to take, and how do you think we can organize our work?
11. Subject: Weekly Grocery List
Hey [Name],
I’m making the grocery list for next week. What meals do you think we should plan for, and are there any snacks you’d like to add?
12. Subject: Customer Feedback
Hi [Name],
Thanks for your recent purchase! Could you share what you liked most about the product and if there’s anything we could do better?
13. Subject: Photo Selection
Hi [Name],
We took so many great photos at the event. Could you choose your top three favorites and explain why you picked them?
14. Subject: Budget Suggestions
Dear [Name],
We need to make a few budget cuts this quarter. Which areas do you think we can adjust without hurting our goals, and why?
15. Subject: Gift for a Friend
Hey [Name],
I need to find a birthday gift for Alex. What ideas do you have that would be thoughtful but not too expensive?
16. Subject: Training Session
Hi [Name],
We’re setting up a training session for the new software. Could you let me know the best day for you and what topics you’d like covered?
17. Subject: Weekend Plans
Hey [Name],
I’m free this weekend but can’t decide what to do. What are some activities you’d suggest, and would you want to join?
18. Subject: Menu Planning
Hi [Name],
I’m cooking dinner for a few friends. Could you help me plan a menu that’s simple but still impressive?
19. Subject: Resume Review
Dear [Name],
I’ve updated my resume and would value your input. Which sections do you think stand out and which need improvement?
20. Subject: Neighborhood Event
Hello [Name],
The neighborhood meeting is coming up soon. What issues do you think we should bring up and how would you present them?
21. Subject: New Playlist
Hey [Name],
I’m making a new playlist for workouts. What songs or artists would you recommend, and why do they motivate you?
22. Subject: Job Application Advice
Hi [Name],
I’m thinking of applying for a new position. Could you share your thoughts on my cover letter and what I could add to make it stronger?
23. Subject: Decorating the Office
Hello [Name],
We have a small budget to decorate the office. What changes do you think would make it more inviting and productive?
24. Subject: Weekend Trip
Hi [Name],
We’re planning a quick weekend getaway. Do you have suggestions for places nearby and things to do there?
25. Subject: Class Activity Ideas
Hey [Name],
I’m in charge of planning our next class activity. What do you think would be fun and help everyone participate?
26. Subject: Study Tips
Hi [Name],
I’ve been struggling to remember vocabulary for my language class. Could you share a few study techniques that have worked for you?
27. Subject: Office Lunch Order
Hello [Name],
We’re ordering lunch for the team tomorrow. What would you like, and do you have any dietary restrictions we should keep in mind?
28. Subject: Website Review
Dear [Name],
We’ve just launched our new website. Could you check it out and tell me what you like and what could be improved?
29. Subject: Hobby Suggestions
Hey [Name],
I want to try a new hobby but I’m not sure what to choose. What activities do you think would suit me, and why?
30. Subject: Movie Night
Hi [Name],
We’re planning a movie night on Friday. What film would you pick, and what snacks should we have?
31. Subject: Event Schedule
Hello [Name],
I’m finalizing the schedule for the workshop. Could you review it and let me know if any adjustments are needed?
32. Subject: Gift Exchange Rules
Hi [Name],
We’re doing a gift exchange at work. How do you think we should set the rules so it’s fun for everyone?
33. Subject: Cleaning Plan
Hey [Name],
The house is getting cluttered. What’s the best way to divide cleaning tasks so it’s fair and gets done quickly?
34. Subject: Social Media Ideas
Dear [Name],
We need fresh ideas for our social media page. Could you share a few post ideas and explain why they might work?
35. Subject: Exercise Routine
Hi [Name],
I’m trying to get back into shape. Could you suggest a workout plan that’s realistic for a beginner?
36. Subject: Study Group Meeting
Hello [Name],
We need to decide when to meet for our study group. What days and times work for you, and where should we meet?
37. Subject: Vacation Memories
Hey [Name],
I was just thinking about our last trip. What was your favorite part, and what would you do differently next time?
38. Subject: Logo Feedback
Dear [Name],
We’re redesigning our logo. Which of the attached options do you prefer, and what changes would make it better?
39. Subject: Surprise Planning
Hi [Name],
We’re organizing a surprise for Jamie. What do you think we should include to make it special?
40. Subject: New Restaurant Review
Hey [Name],
I’m thinking of trying the new restaurant downtown. Have you been yet, and what did you think of the food and service?
41. Subject: Speech Practice
Hi [Name],
I need to give a speech next week. Could you listen to it and share what I should change or improve?
42. Subject: Reading Recommendations
Hello [Name],
I want to read more this month. What books would you suggest and why do you recommend them?
43. Subject: Weekend Workshop
Dear [Name],
There’s a workshop coming up on Saturday. Do you think it’s worth attending, and what would you hope to learn?
44. Subject: Photo Album Organization
Hi [Name],
I have hundreds of old photos. How would you suggest organizing them so they’re easy to find later?
45. Subject: Budgeting Help
Hey [Name],
I’m trying to save money. Could you share some budgeting tips that have worked for you?
46. Subject: Group Presentation Roles
Hello [Name],
We need to assign parts for the group presentation. Which section do you feel confident handling, and why?
47. Subject: New App Features
Dear [Name],
We’re adding new features to our app. What would make it more useful for you, and how would you use those features?
48. Subject: Housewarming Gift
Hi [Name],
A friend just bought a house. What kind of gift would be thoughtful and practical?
49. Subject: Career Advice
Hey [Name],
I’m considering a career change. What questions should I be asking myself before making the decision?
50. Subject: Local Event Ideas
Hello [Name],
We want to host a community event. What activities would draw people in and make them want to come back?
51. Subject: Office Seating Change
Hi [Name],
We’re rearranging the office layout. Where would you prefer to sit, and what setup helps you work best?
52. Subject: Pet Care Advice
Hey [Name],
I’m thinking of adopting a dog. What should I know before bringing one home, and what supplies are essential?
53. Subject: Dinner Menu
Hello [Name],
I’m hosting a small dinner this weekend. What dishes should I serve, and do you have any favorite recipes?
54. Subject: Study Abroad
Dear [Name],
I’m applying for a study abroad program. What country would you choose and why?
55. Subject: Meeting Agenda
Hi [Name],
I’m putting together the agenda for Monday’s meeting. What topics should we include so we cover everything?
56. Subject: Decor Ideas
Hey [Name],
I want to redecorate my living room. What colors or styles do you think would look good?
57. Subject: Volunteer Event
Hello [Name],
Our group wants to volunteer next month. What kind of project would be meaningful and doable for us?
58. Subject: Time Management Tips
Dear [Name],
I’m always running out of time in the day. How do you organize your schedule so you stay productive?
59. Subject: Gift for Teacher
Hi [Name],
We’re collecting for a teacher gift. What do you think would be most appreciated?
60. Subject: Travel Packing
Hey [Name],
I always overpack for trips. What’s your strategy for packing light but still having everything you need?
61. Subject: Group Photo Ideas
Hello [Name],
We’re taking a group photo next week. Any ideas for poses or themes to make it fun?
62. Subject: Skill to Learn
Dear [Name],
If you could learn any new skill this year, what would it be and how would you use it?
63. Subject: Work Celebration
Hi [Name],
We want to celebrate hitting our project goal. What’s the best way to make it memorable?
64. Subject: Home Office Setup
Hey [Name],
I’m setting up a home office. What’s one thing you can’t live without at your desk?
65. Subject: School Project Help
Hello [Name],
I’m working on a history project. What’s an interesting angle I could take that would stand out?
66. Subject: Restaurant Choice
Dear [Name],
We’re meeting for lunch next week. Where should we go, and what’s your favorite thing there?
67. Subject: Fitness Challenge
Hi [Name],
I’m starting a 30-day fitness challenge. What should I include to keep it interesting?
68. Subject: Music Playlist
Hey [Name],
I need a playlist for a road trip. What songs would you add and why?
69. Subject: Newsletter Feedback
Hello [Name],
We’re revamping our newsletter. What kind of articles or updates would you want to read?
70. Subject: Favorite Memory
Dear [Name],
What’s one memory from the past year that still makes you smile, and why?
71. Subject: App Recommendation
Hi [Name],
I want to be more organized. What’s an app you use every day and how does it help?
72. Subject: Problem-Solving Advice
Hey [Name],
I’m stuck on a tricky problem. How do you usually approach finding a solution?
73. Subject: Local Favorites
Hello [Name],
If someone visited our town for one day, where would you take them and what would you show them?
74. Subject: Creative Project
Dear [Name],
I want to start a creative project. What’s a fun idea that would be simple to begin?
75. Subject: Clothing Choice
Hi [Name],
I’m going to a semi-formal event. What kind of outfit do you think would be perfect for it?
76. Subject: Morning Routine
Hey [Name],
What’s one change I could make to my morning routine to have a better day?
77. Subject: Seasonal Activities
Hello [Name],
What’s your favorite activity to do this season, and how do you make time for it?
78. Subject: Learning English
Dear [Name],
I’m trying to improve my English. What’s the most helpful method you’ve used to get better?
79. Subject: Team Bonding
Hi [Name],
Our team needs a boost. What’s a fun activity that could help everyone connect?
80. Subject: Baking Tips
Hey [Name],
I want to bake bread for the first time. What should I know before I start?
81. Subject: Weekend Getaway
Hello [Name],
If you had a free weekend, where would you go and what would you do?
82. Subject: Phone App Idea
Dear [Name],
If you could create any phone app, what would it do and who would use it?
83. Subject: Lunchbox Ideas
Hi [Name],
I’m tired of the same lunch every day. What would you pack that’s easy and tasty?
84. Subject: School Event Theme
Hey [Name],
We’re planning a school event. What theme would make it fun and exciting?
85. Subject: Plant Care
Hello [Name],
I’m new to keeping plants alive. What’s the easiest plant to care for, and how do you keep it healthy?
86. Subject: Presentation Tips
Dear [Name],
I’m nervous about presenting at work. What tips do you have to stay calm and confident?
87. Subject: Closet Clean-Out
Hi [Name],
I’m sorting my clothes. How do you decide what to keep and what to donate?
88. Subject: Favorite Place to Read
Hey [Name],
Where’s your favorite place to read, and what makes it perfect for you?
89. Subject: Game Night
Hello [Name],
We’re organizing a game night. Which games do you think are best for mixed ages?
90. Subject: Food to Try
Dear [Name],
What’s one food you think everyone should try at least once, and why?
91. Subject: Study Schedule
Hi [Name],
I want to create a study schedule. How do you plan yours so it’s effective?
92. Subject: Road Trip Snacks
Hey [Name],
What are your go-to snacks for a long drive, and why do you choose them?
93. Subject: Family Tradition
Hello [Name],
What’s a tradition in your family that you love, and how did it start?
94. Subject: DIY Project
Dear [Name],
I want to try a DIY project at home. What’s something simple I could make?
95. Subject: Favorite Season
Hi [Name],
Which season do you enjoy most, and what activities make it special?
96. Subject: Movie Recommendation
Hey [Name],
I’m looking for a good movie to watch. What’s one you’d recommend and why?
97. Subject: Goal Setting
Hello [Name],
How do you set goals for yourself, and what’s one you’re working on right now?
98. Subject: Favorite Subject in School
Dear [Name],
When you were in school, what subject did you enjoy most, and why?
99. Subject: Travel Dream
Hi [Name],
If you could travel anywhere right now, where would you go and what would you do first?
100. Subject: Life Lesson
Hey [Name],
What’s one important life lesson you’ve learned, and how has it changed you?