WHAT TO DO: Emails can be formal or friendly, but they should always be clear and well-structured. Pay attention to your size of letters and your tone to the situation.


EXAMPLES:

Casual Response:
Subject: Meeting Schedule
Hello Alex,
Just checking if we can move our meeting to Thursday morning instead. Please let me know if that works for you.

Professional Response:
Subject: Project Deadline Update
Dear Mr. Lee,
I wanted to confirm that the final report will be submitted by Friday, August 16th. Please let me know if you’d like any adjustments before then.

Replying To Email Prompts

STUDENT INSTRUCTIONS:

  • Choose any of the emails, read it and write your reply.

  • Use complete sentences when needed.

  • Match the tone: casual = friendly, professional = polite.

  • Write and share your answer — no speaking or recording.


1. Subject: Meeting Confirmation
Hi, I just wanted to confirm if we’re still meeting tomorrow at 10 a.m. at the library. Does that still work for you?

2. Subject: Lunch Plans
I’m free for lunch next week. What day works best for you, and do you have a restaurant in mind?

3. Subject: Document Review
I’ve attached the draft report for your review. Could you check for any errors or missing details?

4. Subject: Event Reminder
Don’t forget, the community fair is this Saturday at 2 p.m. Will you be able to attend?

5. Subject: Project Deadline
The deadline for our project is coming up. Are you on track to finish your part by Thursday?

6. Subject: Quick Question
Do you remember the name of the company we used for printing last year?

7. Subject: New Address
I’ve recently moved to a new apartment. Should I send you my updated address for your records?

8. Subject: Class Materials
Could you send me the slides from last week’s lesson? I missed the class and need to catch up.

9. Subject: Dinner Invite
I’m hosting a small dinner at my place this Friday. Would you like to come?

10. Subject: Feedback Request
Can you give me your thoughts on the design I sent earlier? Does it need any changes?

11. Subject: Payment Confirmation
Could you confirm if my payment has been received for the upcoming workshop?

12. Subject: Travel Advice
I’m visiting your city next month. Do you have any must-see spots or restaurant recommendations?

13. Subject: Missing Item
I ordered three items but only received two in the package. Could you check on the missing one?

14. Subject: Schedule Change
I need to move our call from Wednesday afternoon to Thursday morning. Does that work for you?

15. Subject: Shared Notes
Could you share your notes from today’s meeting? I couldn’t attend and don’t want to miss anything important.

16. Subject: Workshop Details
Do you know if the workshop includes lunch or if we need to bring our own?

17. Subject: Follow-Up on Job Application
I applied for the marketing position last week. Could you let me know when interviews will be scheduled?

18. Subject: Photo Approval
Please review the attached photos and let me know which ones we can post online.

19. Subject: Quick Check-In
It’s been a while since we last spoke. How have you been?

20. Subject: Order Inquiry
I’m interested in buying your handmade candles. Could you tell me about the scents you currently have in stock?

21. Subject: Meeting Agenda
Could you send me the topics we’ll be covering in tomorrow’s meeting so I can prepare?

22. Subject: Gift Suggestion
I’m buying a gift for Sarah. Do you have any ideas she might like?

23. Subject: File Access
I tried opening the shared folder, but it says I don’t have permission. Can you fix that?

24. Subject: Order Update
Could you let me know when my order will be shipped?

25. Subject: Thank You Note
Thanks for your help with the presentation. Could I take you out for coffee sometime next week?

26. Subject: Conference RSVP
Will you be attending the business conference in June?

27. Subject: Missing Attachment
I think your email came through without the attachment. Could you resend it?

28. Subject: Travel Dates
Can you confirm the dates you’ll be in town so we can plan a meetup?

29. Subject: Event Photos
Did you take any photos at the event last night? I’d love to see them.

30. Subject: Recipe Request
You mentioned your pasta recipe the other day—could you share it with me?

31. Subject: Follow-Up Meeting
Should we set up a follow-up meeting to go over the next steps?

32. Subject: Availability
What’s your availability next week for a quick phone call?

33. Subject: Job Reference
Would you be willing to write me a reference letter for a job I’m applying for?

34. Subject: Schedule Confirmation
Just checking—are we still on for Thursday at 4 p.m.?

35. Subject: Budget Approval
Can you approve the attached budget so we can move forward with the project?

36. Subject: Housewarming Invite
I’m having a housewarming party on Saturday. Can you make it?

37. Subject: Feedback on Draft
Could you review the attached draft and let me know what you think?

38. Subject: Meeting Location
Do you know where tomorrow’s meeting will be held?

39. Subject: Event Planning
Are you free to help set up for the school event this weekend?

40. Subject: Software Issue
My software keeps crashing when I try to open a file. Can you help?

41. Subject: Packing List
Do we need to bring anything specific for the trip?

42. Subject: Payment Details
Could you send me your payment details so I can transfer the funds?

43. Subject: Team Lunch
Is everyone available for a team lunch next Friday?

44. Subject: Guest Speaker
Do you know who will be speaking at the conference this year?

45. Subject: Document Format
Can you send the report in Word format instead of PDF?

46. Subject: Parking Information
Do you know if parking is free at the event venue?

47. Subject: Book Recommendation
Can you suggest a good book for my summer reading list?

48. Subject: Delivery Problem
My package was marked as delivered, but I haven’t received it. Could you check?

49. Subject: Dress Code
What’s the dress code for the dinner event next week?

50. Subject: Guest List
Can you send me the guest list for the wedding?

51. Subject: Presentation Timing
How much time do I have to present at the meeting?

52. Subject: Hotel Booking
Have you booked the hotel yet, or should I take care of it?

53. Subject: Training Session
Do you know when the next training session will be?

54. Subject: Payment Reminder
Just a reminder—payment is due by Friday. Will you be able to send it by then?

55. Subject: Movie Night
Are you still up for movie night this weekend?

56. Subject: Pet Sitting
Could you watch my dog for the weekend?

57. Subject: Order Quantity
How many units should we order this time?

58. Subject: Policy Update
Have you read the updated company policy document yet?

59. Subject: Surprise Party
Can you make it to Emily’s surprise party on Saturday?

60. Subject: Meeting Prep
What materials should I bring to tomorrow’s meeting?

61. Subject: Parking Spot
Can I use your parking spot on Friday afternoon?

62. Subject: Travel Budget
Do we have enough budget left for the upcoming trip?

63. Subject: Shared Calendar
Could you add me to the shared calendar for the project?

64. Subject: Lost Item
I think I left my umbrella in your office. Could you check?

65. Subject: Video Call
Do you prefer Zoom or Teams for our meeting?

66. Subject: Coffee Meeting
Want to grab coffee before the meeting starts?

67. Subject: Weather Plans
If it rains, do we have a backup plan for the picnic?

68. Subject: Gym Schedule
Do you know if the gym is open this weekend?

69. Subject: Wi-Fi Password
Could you send me the Wi-Fi password for the office?

70. Subject: Return Policy
Can you explain the store’s return policy to me?

71. Subject: Project Timeline
Do you think we can finish the project ahead of schedule?

72. Subject: Photo Backup
Do you have a backup of the photos from last year’s trip?

73. Subject: Computer Help
Can you help me fix my laptop? It’s running really slow.

74. Subject: Dinner Reservation
Have you made a dinner reservation yet?

75. Subject: Charity Event
Would you like to join me at the charity event next month?

76. Subject: Meeting Minutes
Can you send me the minutes from today’s meeting?

77. Subject: Contact Info
Could you share your updated contact details with me?

78. Subject: Class Assignment
When is the class assignment due?

79. Subject: Local Event
Do you know if there’s a local fair this weekend?

80. Subject: Translation Help
Can you help me translate this document into English?

81. Subject: Coffee Order
Do you want me to pick up coffee for you?

82. Subject: Appointment Confirmation
Just confirming our appointment for tomorrow at 2 p.m.—does that still work?

83. Subject: Conference Handouts
Could you email me the handouts from the last conference session?

84. Subject: Music Playlist
Could you share your workout playlist with me?

85. Subject: Delivery Address
Is the delivery address the same as last time?

86. Subject: Teacher Request
Could you write a short recommendation for my scholarship application?

87. Subject: Holiday Plans
Will you be in town for the holidays?

88. Subject: Lost Keys
Have you seen a set of car keys in the break room?

89. Subject: Grocery List
Do we need to add anything else to the grocery list?

90. Subject: Repair Schedule
When is the repair person coming to fix the air conditioner?

91. Subject: Guest Arrival
What time will your guests be arriving?

92. Subject: Extra Tickets
Do you have any extra tickets for the show?

93. Subject: Furniture Delivery
Can you be home when the furniture is delivered?

94. Subject: Training Material
Do we have access to the training material online?

95. Subject: Driver Info
Could you send me the driver’s name and phone number?

96. Subject: Sales Report
Can you send me the sales report from last quarter?

97. Subject: Dinner Menu
What’s on the menu for the dinner party?

98. Subject: New Employee
Have you met the new employee yet?

99. Subject: Flight Information
What time does your flight land?

100. Subject: Quick Update
Could you give me a quick update on how the project is going?